What I Need to Know
article we have addressed Title I and Title II, but HIPAA is broken
down into 5 Titles.
- Title I:
Health Care Access, Portability, and Renewability
- Title II:
Preventing Health Care Fraud and Abuse; Administrative Simplification; Medical
- Title III:
Tax-related health provisions governing medical savings accounts.
- Title IV:
Application and enforcement of group health insurance requirements for
preexisting and COBRA.
- Title V:
Revenue offset governing tax deductions for employers related to company owned
life insurance plans.
The requirement that all Protected Health Information (PHI)
must be kept secure goes way beyond simply keeping folks away from your work
space. It means that all documents:
- Must be securely locked away when not in use.
All PHI must be kept away from the prying eyes of neighbors, friends, family
members, co-workers, vendors, etc. This
is true whether you work from home or in an office.
- That are no longer needed must be properly
disposed of. Having a box under your desk
marked “shred” that is seldom emptied - just does not work.
- Should NEVER be disposed of with your regular
trash. Once your trashcan reaches the curb, it becomes fair game for anyone
looking for recyclables or personal information.
- Must be shredded immediately or disposed of in
an appropriate “shredder bin” – one that is totally secure with a lock.
- Transmitted by fax and/or email must reach the intended
person with no breach in PHI. Include a
disclaimer on all correspondence that clearly states that “this correspondence and any and all attachments may contain protected
information. If you are not the intended
recipient you are prohibited from viewing or using this information in any way.